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BylawsBYLAWS
OF FINGER LAKES REGION ARTICLE I - NAME AND PURPOSE Section 1:
Name.
The name of the club shall be the Finger Lakes
Region, Sports Car Club of America, Inc. heretofore
referred to as 'The Club.'
Section 2. Purpose.
The purpose of the Club shall be to promote
the social welfare of the community primarily
through the promotion of national amateur
sports competitions and exhibitions, through
the participation and in conduct of competitive
events, through the promotion of ownership,
operation and preservation of sports cars,
and though cooperation with similar groups
in the United States and foreign countries,
thereby to further in some way the common
good and general welfare of the people of
the community.
Section 3. The Corporate Seal.
The corporate seal shall be circular in form,
being inscribed with the name of the Club,
the year of its incorporation and the word,
"New York". The Secretary, with the approval
of the President or Treasurer may change the
form of the seal at any time.
ARTICLE II - MEMBERSHIP AND DUES Section 1.
Original
Members. All members in good standing
of the Western New York Region, Sports Car
Club of America, Inc., who reside in the following
counties of New York State: Allegheny, Genesee,
Livingston, Monroe, Ontario, Orleans, Seneca,
Steuben, Wayne, Wyoming shall constitute the
original membership of this Club.
Section 2.
New
Members. Membership in The Club shall
be restricted to members of the Sports Car
Club of America, Inc. (SCCA, Inc.). Application
for membership in The Club shall be in accordance
with the procedure set forth by the SCCA,
Inc. Membership shall be effective upon payment
of such dues and fees as may be required.
Section 3.
Dues.
Annual regional dues shall be set by the Board
of Directors. If no change in the amount of
dues is made for the succeeding fiscal year,
they shall remain as they were for the year
ending.
Section 4.
Termination
of Membership. Lapse, suspension and
expulsion. Regional membership will automatically
lapse, for non payment of dues if national
membership in SCCA, Inc., has lapsed for non payment
of dues. Regional membership will also lapse
for non payment of regional dues at the end
of 90 days after being billed.
Any member may be suspended
until the next annual meeting for infraction
of The Club rules by vote of a majority of
the Board of Directors of The Club or for
other cause if a majority of the Board of
Directors shall deem such suspension to be
in the best interests of The Club. Upon such
suspension, the member shall be so informed
in writing and shall be given a reasonable
opportunity to be heard thereon.
Any member suspended
as provided above may be presented at the
next annual meeting for expulsion and shall
be expelled if a majority of the members present
and voting shall vote to expel him. The vote
shall be by secret ballot.
Section 5.
Resignation.
Any member may resign be directing a letter
of resignation to the secretary. His resignation
shall be effective on receipt, provided all
indebtedness to The Club is paid.
ARTICLE III - MEETING OF THE MEMBers Section 1.
Regular
Business Meetings. Regulate business
meetings of the membership shall be held monthly
or as otherwise scheduled by the Board of
Directors.
Section 2.
Annual
Meetings. The annual meeting of the
members shall be held at the regular meeting
in October of each year for election of directors
and officers, reports of officers and committees
and such other business as lawfully may come
before the meeting.
Section 3.
Special
Meetings. Special meetings of the members
may be called by Regional Executive, or by
a majority of the Board of Directors.
Section 4.
Notice
of Meetings. A written or printed notice,
stating the place, day, hour and purpose of
the annual meeting of the members and special
meetings shall be given by Secretary not less
than 10 days before such meetings, to each
member by mail postpaid to the address appearing
upon the records of The Club.
Section 5.
Quorum.
A quorum shall consist of those members present
at regular, special or annual meeting. Section
6. All action, except amendment of these by-laws,
and the election of officers and directors,
shall be by majority vote of those members
present and voting.
ARTICLE IV - CLUB ADMINISTRATIon Section 1.
Administration.
The administration of The Club shall be by
the Board of Directors. The Board of Directors
shall consist of the Officers and Directors
whose election, qualification, duties and
term of office are set forth below.
Section 2.
Officers.
The elected officers of The Club shall be
the Regional Executive who will function as
President; the Assistant Regional Executive
who will function as Vice President, Secretary,
Treasurer and Activities Director. They shall
serve for one year beginning January 1st or
until their successors are elected and qualified.
Section 3.
Directors. In addition,
there shall be four elected directors. Each
director shall serve for two years or until
a successor shall be elected and qualified.
Two directors shall be elected each year to
succeed the two directors whose term of office
is expiring. Directors shall be restricted
to two consecutive terms in office. The fifth
director shall be the outgoing Regional Executive
to serve for a term of one year. When the
regional executive is re elected, this position
shall be vacant.
Section 4.
Election.
The officers and directors shall be those nominees
duly elected by majority vote of the members present in
person or by proxy at the annual meeting.
Voting shall be by secret ballot. In the event of a tie between candidates for the same office the tie shall be broken by a majority vote of the incumbent Board of Directors. The voting shall be secret. If one of the candidates in the tie is an incumbent, that person shall not be eligible to vote in the tie breaking procedure. Section
5.
Vacancies.
In the event of vacancy among the Officers
or Directors, the Board of Directors shall
appoint an acting officer or director to serve
for the remaining service period of the vacated
position. The appointee shall have the full
authority of his position and, in the case
of an acting director, the period of appointment
shall not be regarded as a term in office
for re election purposes.
Section 6.
Qualifications.
Officers and directors shall have been a member
of The Club and SCCA, Inc. continuously for
at least two years prior to taking office.
For purposes of this section, membership shall
be deemed to have begun as of the date the
member's application is received by The Club's
membership chairman.
Section 7.
Duties of Officers and Directors.
Section 8. Votes.
Each member of the Board of Directors shall
have one vote. Section 9. Quorum. Quorum
of the Board of Directors shall be a majority
of the then existing members of the Board
of Directors.
ARTICLE V - COMMITTEES Section 1.
Nominating Committee. Prior to the first of July of each year the Board of Directors shall appoint a Nominating Committee of five members, none of whom shall be on the Board of Directors of The Club, with the exception of the two Directors whose terms of office expire at the end of the year. The names of the members of the nominating committee shall be announced at the next regular business meeting of The Club following the first of July. The Committee shall submit in writing to the Secretary at least 40 days before the annual meeting the names of candidates for election as officers and directors at the annual meeting. The names of these candidates shall be mailed to each member of The Club through the September issue of The Club's official publication. Other Nominations. Additional nominations for officers and directors may be made in writing to the Secretary by petition of not less than five members of The Club, submitted at least 30 days prior to the annual meeting. The names of candidates so nominated and the names of candidates selected by the nominating committee shall be placed on a ballot and mailed to each member with the notice of annual meeting. The ballot may be voted either by mail addressed to the Secretary or presented to the Secretary in person at the annual meeting. Section 2.
Other
Committees. The Board of Directors
may at any time appoint standing committees
or other committees to act with respect to
particular matters.
ARTICLE VI - FISCAL YEAR The fiscal year shall
be the calendar year.
ARTICLE VII - AMENDMENT OF BY LAWS The Board of Directors
of the Club, or any 10 members may, by written
petition submitted to the Secretary, propose
amendments to the bylaws. Upon such proposal
being made, a copy thereof shall be included
in the notice of the next meeting of the members,
together with a proxy proposal. A vote shall
be taken not less than 10 days nor more than
50 days following notification of general
membership. These bylaws may be amended only
by a two-thirds vote of the members present
at the meeting at which a vote is taken, either
in person or by proxy.
ARTICLE VIII - REGIONAL TROPHIES AND AWARDS Eligibility to receive annual year end awards
shall be confined to members of The Club.
Eligibility to receive regional competition
awards shall be confined to SCCA members.
ARTICLE IX - GENDER The words "He", "His"
or other words of masculine gender as used
in these by laws shall also be deemed to
mean "She", "Her" or other appropriate words
of feminine gender. No restriction as to
gender is intended or imposed by reason
of the words and terms set forth in these
by laws .
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